Poland Board of Selectmen
MINUTES OF MEETING
OCTOBER 4, 2011
CALL TO ORDER/Pledge of Allegiance
Chairman Erland Torrey called the meeting to order at 7:00PM with Selectmen Wendy Sanborn, Larry Moreau, Lester Stevens and Steve Robinson present. The Town Manager and Recording Secretary were also present.
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of September 20, 2011 as presented. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
BIDS
Contaminated Wood Disposal - Selectmen Moreau moved to award the Contaminated Wood Disposal bid to Marshall Grinding in the amount of $18,900, contingent upon the receipt of a current liability insurance certificate. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) Stan Tetenman spoke to the Board regarding the property for sale between the library and the municipal complex and urged the Board to reconsider purchasing the property. George Sanborn spoke to the Board on the same subject opposing the purchase of the property.
Reports and Communications
Town Manager’s Report – New Town Manager Rosemary Kulow gave a brief overview of her first two days in Poland. Rosemary Roy gave a brief management report.
Financial Reports FYE 2012
Economic Development Report – John Cleveland and Rob Williamson/Wright-Pierce
Rob Williamson gave an overall review of the So. Village Project which covered the status of construction progress, financial costs, and project completion. He explained to the Board that there is approximately $100,000 available, after including the original plan alternates, and recommended two more alternates to the project in the following areas:
To continue the water line south on Route 26 to Birchwood Lane providing an access connection for the residents there (AWSD agreed that it would be very workable), and to include moving the hydrant across Route 26 to the same side of the road as Birchwood Lane. Cost approximately $30,000.
To continue the sewer line north on Route 26 to the Cimino property getting it closer to the Poland Spring Inn & Resort to allow for future ease of access should the Inn find it necessary to hook into the system. Cost approximately $70,000.
Selectman Moreau moved to authorize Wright-Pierce Engineering to negotiate with K & K Construction to include the sewer line extension north 750 feet “ish” to the Cimino property and to extend the water line south to the Birchwood Lane crossing. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
In concluding his discussion, Rob Williamson confirmed with the Board that it is their intension to continue the project with the original project alternatives as well. He will return to the Board when the project shuts down for the winter.
It was noted that there were two Boy Scouts attending the meeting as part of their requirements in earning their Citizenship badge in the Boy Scout organization.
Communications - The following materials were included in the meeting packets:
Comprehensive Planning Committee Minutes – Selectman Moreau would like to know if this committee can continue to meet since they do not have a quorum. Rosemary Roy will look into it.
Junk Mail Registry
Maine Dept. of Education - RSU Costs – Selectman Robinson provided an update on the current budget status.
Ricker Trust Update
Reminders - Workshop 10/18 @ 6PM w/Fire Rescue Building Committee
Old Business
Conservation Easement – Workshop Date to be October 26, 2011.
Public Works Screener – The Public Works Director spoke to the Board regarding his recommendation to purchase another screener also stating that the department is currently working with the rental from Route 26 Sand & Gravel. The Board again concluded that the Town did not need to purchase another screener and agreed to put the insurance proceeds into the Public Works reserve account.
In addition, Jim Scott discussed with the Board that RC Paving is recommending that butt joints be put in on the ends of the Schellinger Road to allow for a smoother road surface in those areas. Selectman Moreau moved to authorize RC Paving to install butt joints on the Schellinger Road for an additional total cost of $350.00. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Personnel Policy Annual Update
Selectman Moreau moved to approve the Personnel Policy amendments as presented. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
New Business
Public Hearing Date – General Assistance Maximums & Ordinance Adoption shall be scheduled for 10-18-11 at 7:00pm.
Payables
Selectman Moreau moved to approve the bills payable in the amount of $1,275,285.97 which includes the August RSU #16 payment. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Any Other Business
Workshop with new Town Manager – October 19, 2011 at 6:30PM
Thompson Lake Dam Committee - Selectman Moreau moved to appoint Selectman Sanborn as the second Poland representative to the Thompson Lake Dam Committee. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-abstained (Selectman Sanborn)
CEO Office – Possible availability conflict noted regarding the CEO Administrative Assistant and the position she holds as Moderator of Elections. (Selectman Moreau)
Winter Side Walk Maintenance – Discussion for next meeting. (Selectman Moreau)
Liaisons/Governance Policy - (Selectman Moreau)
Follow up: Jensen Baird Legal Workshop (Selectmen Robinson/Stevens)
Follow up: Founders Rock Dedication (Selectman Stevens)
Adjourn
Selectman Moreau moved to adjourn. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
| 
